LexEVS Meeting Minutes - 2023.10.25

Eric asked us to remove it from lower tiers but we found no evidence of it there. It should be removed from Stage

Jason sent email message to remove the jar from Stage.

Appears that Systems was asking security team about location of file; sec team

• Jason sent the email, and Brandon Devera (SecOps) is running a new scan today (Wed, Oct 4)

ACTION: - wait till next week for update 11 Oct 2023 

STATUS

Awaiting on appt time for mtg/call with System Group 

ACTION: ask systems if it possible to have a trigger to send alert? (maybe ask systems group if this is possible)

ACTION: come up with a design for message for users on how to use/access data.

ACTION: brainstorm and discuss, discuss ideas and thoughts by next week.  Lyuba requested that everyone to brainstorm and pool ideas and write down what we learn. We should propbably investigate what could be happening internally to the issue. (can ignore the error messages from netsparker scan)

Important insight: Jason noted that there is currently limited resources, and we need to get several people involved.

• Benson, Mark (NIH/NCI) [C] to help organize necessary communication; post-mortem/incident report as well
• Benson, Mark (NIH/NCI) [C] to follow-up with Systems if no meeting is scheduled by 09 Oct 2023 - on this ticket; also note

BACKGROUND: 

On Friday Sept 29th, we were asked to deploy a banner on public-facing websites if the government was shutdown. There was confusion about who was reponsible for which pages - and how to do it quickly (especially if systems groups goes to bare-bones support level. While the government was not shut down, we still want the ability to handle it better in the future.
 
OBJECTIVE:

 to be able to update public-facing pages with banners quickly and efficiently, with Consistent styling desired for all sites - in case the need ever arises again (in case of another shutdown/emergency/etc)

ACTION:

• Build responsibility list for public facing pages (Jason Lucas compiled the list)  

ACTION:

• Benson, Mark (NIH/NCI) [C] to schedule a mtg/ discuss a possible CSS file/ENV variable for banner message and report on 11 Oct 2023 

Vulnerable dependencies - in progress

• Red Herring: while Andrew was debugging, was getting "no results" for Concept codes – turns out it was service problems ? 
• 
• CLARIFICATION: Andrew clarified that the outage was with the API on DEV tier.
  • Filed ticket: NCI-INC0779039 Hosting Application Outage - Missing or Incorrect Content
  • The service was restarted, and the content (Concept Codes box) started showing data again.
• Improving unit testing is still in progress

EVSREPEXP-475- "Apply Digital Styling to Report Exporter" is now on PROD 

• TADA/DEMO: https://evs.cancer.gov/report-exporter/

Feedback form

• Need to research approval procedure, Mark was asked to reach out to OCPL
• Andrew to supply copy of survey form from RE

ACTIONS

• Benson, Mark (NIH/NCI) [C] to report on info found out from OCPL on 11 Oct 2023 

OBJECTIVE 
Complete Migration of Statistics Dashboard from SumoLogic to DataDog by March 2024

STATUS

The queries used in the Statistics Dashboard have been shared with < someone on migration team > (as of Sept 2023).

They are working on migrating from "SumoLogic" format to DataDog format 

• SumoLogic Query: 
• Data Dog Query

<note: removed images of DataDog vs SumoLogic queries, as they didn't add much to the discussion anyway >

ACTIONS

• Safran, Tracy (NIH/NCI) [C] ask how migration is going 25 Oct 2023 (show # of queries, # migrated, etc) 

Met today11 Oct 2023 

Will do monthly terminology week starting 09 Oct 2023 

Then will work on META afterwards

DECIDED: Data Deployment should continue as planned - no reason to delay.