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• Discrepancies identified on multi-institutional trials may require communication with the lead organization (LO) (institutional trials) or the NCI operations office for National trials (e.g., CTEP, DCP)
• We’ve created CTRP Data Correction Request email and form templates* for Cancer Centers to leverage when contacting the CTRO NCICTRO@mail.nih.gov (first pass review and triage) and/or follow-up with another NCI-designated Cancer Center or NCI operations office representative for National trials in support of a specific discrepancy “CTRP data correction request”
  
  
• Download, "CTRP Data Correct Request Form*" (*for spreadsheet to open, please right click and select "Open in new tab") (*Request Form 12/2019)
  
  
• Below please find email templates "recommended content/fields" to include in your email to the CTRO NCICTRO@mail.nih.gov for the following:
  
  

  • I = Institutional/E = Externally Peer Reviewed:  If your Cancer Center is a Participating Site, follow this email template example:

...

Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)--Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or LO CTRP Site Administrator):

...

Please let me know if you have any questions.

Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555--Signature Block--

• • N = National:  If your Cancer Center is a Participating Site, follow this email template example:

...

To: NCICTRO@mail.nih.gov (CTRO) or e.g., ncictephelp@ctepctephelpdesk@nih.nci.nih.gov, ctsucontact@westat.com

Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)--Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or responsible reporting party/NCI operations office):

We would like to request the following updates to be made in CTRP for the following for our center:

Accrual
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is only ## accrual when there should be ##.”
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is accrual missing on mm/dd/yyyy”

Please let me know if you have any questions.

Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555--Signature Block--

<<Detailed Email Template Version>>

To: NCICTRO@mail.nih.gov  (CTRO) or e.g.,  ncictephelp@ctep.nci.nih ctephelpdesk@nih.gov, ctsucontact@westat.com

Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)--Insert Cancer Center Name--: TRIAL ID

Dear CTRO (or responsible reporting party/NCI operations office):

...

Please let me know if you have any questions.

Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555--Signature Block--