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This page gathers documents that the Documentation Team has found or developed regarding Section 508 compliance. These documents will be posted in the appropriate place after consultation with other members of the Training and Development Team.

Adobe(R) Accessibility Quick Reference Card http://blogs.adobe.com/accessibility/2008/03/reference_card_for_accessible.html

WordToPDFReferenceCard_v1.pdf (presented by the blog page listed above) http://blogs.adobe.com/accessibility/assets/WordToPDFReferenceCard_v1.pdf

caBIG_PPT_508_Quick_Guide_FINAL_July_2009.ppt https://wiki.nci.nih.gov/download/attachments/7474647/caBIG_PPT_508_Quick_Guide_FINAL_July_2009.ppt

The quick guide is used with the PowerPoint templates posted on this page: https://wiki.nci.nih.gov/pages/viewpageattachments.action?pageId=10852174

caBIG_508_QuickGuide_Word_April_2009_Final.ppt https://wiki.nci.nih.gov/download/attachments/7474647/caBIG_508_QuickGuide_Word_April_2009_Final.ppt

Creating Accessible Documents at CBIIT (attached to this page) https://wiki.nci.nih.gov/download/attachments/21693549/DevelopingAccessibleDocs.pdf

Developing Accessible Technical Documents at NCI CBIIT

The following tables list steps technical writers at CBIIT must take to create Section 508-compliant documents. These steps may overlap with but do not replace the HHS checklists for achieving Section 508 compliance.

Table 1.1 explains how to prepare a FrameMaker document for accessibility.

Step

Steps for creating accessible documents in FrameMaker

For more information, see

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1

Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles.

[[http://www.webaim.org/]|http://www.webaim.org/|WebAIM website]

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2

Use our latest FrameMaker template that consolidates all paragraph styles into each file in the book.
Important note! If you prefer to import styles from the new template rather than starting with an empty file, do not import styles into the TOC. Use the new TOC template file.

L:\Technical Writing\Templates\FrameMaker Templates\Current FM Templates

3

Add alternate text to images.

  1. Place all graphics in anchored frames.
  2. Click an anchored frame one time to select it.
  3. Right-click the anchored frame and select Object Properties.
  4. Click the Object Attributes button. The Object Attributes dialog box appears.
  5. In the Alternate box, type an alternate text description for the content of the anchored frame
  6. Click Set and then Set again. A screen reader can now read the alternate text.

 

4

Use row and column headings and captions for all tables. Do not merge table rows or columns. Do not allow rows to break across pages.

 

5

Use meaningful link anchors rather than URLs when possible. Use the Go to URL hypertext marker for all URLs in FrameMaker.

 

6

In the PDF Setup dialog box, select Generate PDF Bookmarks, Generate Tagged PDF (click Default to tag all styles), and Create Named Destinations for All Paragraphs.
Use the latest book file in the template to inherit appropriate bookmark and tag options.

 

Creating Accessible Word Documents

Table 1.2 explains how you can prepare your Word documents for accessibility. Note that Word documents lose some of the accessibility options you introduce once they reach Acrobat. It is likely that you will need to post-process the file in Acrobat.

Note: Refer to wordCheckList-HHS.pdf and adobeCheatSheatWordToPDFa.pdf for helpful tips.

Step

Steps for creating accessible documents in Word

For more information, see

1

Design with accessibility in mind. Only use our template styles, including character styles for common formatting such as bold and italic. Resist overriding template styles.

http://www.webaim.org/

2

Add alternate text to images.

Word 2003

  1. Right-click the image, then select Format Picture. The Format Picture dialog box appears. Note: If the Format Picture menu option is not available, view the Picture toolbar and click the Format Picture button.
  2. Select the Web tab and then add the appropriate alternative text.
    Word 2007
  3. Right-click the picture and select Size. The Size dialog box appears.
  4. Select the Alt Text tab. The image filename is entered into the field by default.
  5. Delete that and enter appropriate alternate text.

 

3

Use row and column headings and captions for all tables. Do not merge table rows or columns. Do not allow rows to break across pages.

 

4

Use meaningful link anchors rather than URLs when possible.

 

5

Configure PDFMaker to tag the document properly.
In Word 2003, select Adobe PDF > Change Conversion Settings.

  • On the Settings tab, select Bookmarks, Links, and Enable Accessibility and reflow.
  • On the Word tab, select Convert cross references, Convert footnote and endnote links, and Enable advanced tagging.
  • On the Bookmarks tab, select Convert Word Headings to Bookmarks and set the proper indent levels.
    |

Creating Accessible PDFs

Table 1.3 explains how to create an accessible PDF once your source file is in Acrobat.
Note: Refer to pdfCheckList-HHS.pdf for helpful tips.

Step

Steps for creating accessible PDFs

For more information, see

1

In the document properties, enter NCI CBIIT as the Author. In the Keywords field, enter 508 Compliant as one of your keywords.

 

2

Specify document language.
Select File > Document Properties.
Click the Advanced tab.
In the Language list, select English US language.

 

3

Use the document structure to prevent errors in the accessibility report.
Select all pages in the document.
Right-click and then select Use Document Structure.

 

4

 

 


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