Role of a Space Administrator

Space Administrators have permissions to use powerful features not available to other users. This page explains the tasks you can perform when you have Space Admin permissions.

Perform the functions of a space administrator

To perform the functions of a space administrator:

1. Select the Space Admin option on the Browse menu.
2. Find the link in the left sidebar for the function you want to perform.
3. Select the link and complete the dialog.

Avoid deleting the space

View and restore pages from the Trash

• To restore a page, select the Trash link on the Space Administration page. A list of pages in the Trash opens.
• Select the link next to a Page Title to Restore a page if desired.
• Select OK to restore the page. It is restored in the space root, visible at Browse > Pages > Tree.
• Note that in general, NCI Wiki users do not delete (purge) pages from the Trash. If you do purge a page, hover over Cancel while reading the warning.

View and manage restricted pages

To view and manage restricted pages:

• Select the Restricted Pages link on the Space Administration page to view a list of the pages that are restricted for viewing and editing showing to whom these pages are restricted.
• Select the padlock icon to remove page restrictions if needed.

Modify the permissions for the space

Refer to Setting permissions in a space for the steps and the rules.

Add a space template

To add a space template

• Select the Templates link on the Space Administration page.
• Select Create New Template.
• Enter the title for the template and the text for the page. Select Save.
• When the list of templates is refreshed, select the link (pencil icon) to edit the description and enter the description.
• Apply the template when you select the Create option.
• Use the links to Promote the template to the top of the list of templates in the Create dialog, to Edit the template, or to Delete the template.

View and edit the space details

To view and edit the space details:

• View the space details (in Confluence 4, Browse > Advanced > Space Details).e
• Note that the Space Key cannot be changed.
• Note that changing the space Name so it varies from the Space Key can cause confusion.
• Note you can enter a space description that briefly describes the content of the space.
• Note that you can set any page in the space to be the space Home Page.

Add and modify space labels

To add and modify space labels:

• Add a label to the entire space to help your team locate the space more easily (Browse > Space Admin > Edit Space Labels > Select or type the label > Click Add).
• Add a category label to the space so it will show up on the Space Categories tab.
• Click the link to remove a label if you decide to stop using the label for the space.

Modify the look and feel within guidelines

The space administrator can change the look and feel of the space in several ways:

• Change the Theme (Browse > Space Admin > Themes > Click the button next to the theme you want to apply > Click Confirm).
• Change the space logo (if the team wishes to change it) to one approved by NCI for the team (Browse > Space Admin > Change Space Logo).
• If using the Custom Colour Scheme with a picker for each element, select colors according to an established NCI color scheme; otherwise use the defaults (Browse > Space Admin > Colour Scheme).

On the NCI Wiki, the Documentation theme has been used. Users do not change the theme, on account of customizations that have been implemented. Changes to the color scheme are not recommended.

Avoid using the features not supported for NCI

• Mail Accounts
• Mailbox Import
• Import Pages from Disk