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- Discrepancies identified on multi-institutional trials may require communication with the lead organization (LO) (institutional trials) or the NCI operations office for National trials (e.g., CTEP, DCP)
- We’ve created CTRP Data Correction Request email and form templates* for Cancer Centers to leverage when contacting the CTRO NCICTRO@mail.nih.gov (first pass review and triage) and/or follow-up with another NCI-designated Cancer Center or NCI operations office representative for National trials in support of a specific discrepancy “CTRP data correction request”
- Download, "CTRP Data Correct Request Form*" (*for spreadsheet to open, please right click and select "Open in new tab") (*Request Form 12/2019)
- Below please find email templates "recommended content/fields" to include in your email to the CTRO NCICTRO@mail.nih.gov for the following:
I = Institutional/E = Externally Peer Reviewed: If your Cancer Center is a Participating Site, follow this email template example:
To: NCICTRO@mail.nih.gov (CTRO) or jane.doe@genericcancercenter.com (LO CTRP Site Administrator)
Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)
Dear CTRO (or LO CTRP Site Administrator):
We would like to request the following CTRP data corrections for our center:
NCI ID
NCT ID
Reporting Period (if applicable for this request)
Local Trial ID
Participating Site
PO ID
CTRP Field/Current Data
CTRP Field/Correct Data
Comments
Please let me know if you have any questions.
Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555
N = National: If your Cancer Center is a Participating Site, follow this email template example:
<<Short Email Template Version>>
To: NCICTRO@mail.nih.gov (CTRO) or e.g., ncictephelp@ctep.nci.nih.gov, ctsucontact@westat.com
Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)
Dear CTRO (or responsible reporting party/NCI operations office):
We would like to request the following updates to be made in CTRP for the following for our center:
Accrual
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is only ## accrual when there should be ##.”
“For Trial NCI ID, CTEP ID and Site/Center CTEP ID, there is accrual missing on mm/dd/yyyy”
Please let me know if you have any questions.
Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555
<<Detailed Email Template Version>>
To: NCICTRO@mail.nih.gov (CTRO) or e.g., ncictephelp@ctep.nci.nih.gov, ctsucontact@westat.com
Subject: CTRP Discrepancy / Data Correction Request (“ACME Cancer Center”)
Dear CTRO (or responsible reporting party/NCI operations office):
We would like to request the following updates to be made in CTRP for the following for our center:
NCI ID
NCT ID
Protocol ID
CTEP ID
DCP ID
Local Trial ID
Participating Site Org
CTEP Org ID
CTRP Field/Current Data
CTRP Field/Correct Data
Comments
Please let me know if you have any questions.
Regards,
John Clean-up / ACME Cancer Center / john.cleanup@needhelpcancercenter.com / Phone: (111) 555-5555
