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Space Administrators can use powerful features not available to other users. Before becoming a space administrator you must be able to do the tasks explained on this page.
To perform the functions of a space administrator:

  1. Click the Browse Space link.
  2. Click the Space Admin tab or the Advanced tab (to create a template).
  3. Find the link on the left side for the function you want to perform.
  4. Click the link and complete the dialog.

Avoid deleting the space

  • Note that if you click the Remove Space link on the Space Admin tab you can inadvertently delete the space.
  • Note the look of the warning that you are about to delete the space shown in the screen shot below.
  • Develop the habit of hovering over Cancel while reading warnings about deleting.

View and purge pages from the Trash

  • Navigate to the list of pages in the Trash (Browse Space > Trash).
  • Click the link next to a Page Title to Restore or Purge a page if desired.
  • Hover over Cancel while reading the confirm purge message shown in the screen shot below.
  • Click OK if you want to permanently delete the page.

View and manage restricted pages

  • View a list of the pages that are restricted for viewing and editing that shows to whom these pages are restricted (Browse Space > Space Admin > Restricted Pages).
  • Remove page restrictions if needed to make a correction or in response to a request (Click the padlock icon).

Modify the permissions for the space

  • Assign only the View permission to Anonymous (the user who is not logged in) (Browse Space > Space Admin > Permissions > Edit Permissions for Anonymous).
  • Assign permissions only to individual users who are in an LDAP group associated with the space and only when you are making the individual a space administrator (after the individual has learned to perform the tasks on this page) (Browse Space > Space Admin > Permissions > Edit Permissions for Individual Users).
  • Associate an LDAP group with the space and assign the appropriate permissions following the steps in the tip on setting permissions in a space(Browse Space > Space Admin > Permissions > Edit Permissions for Groups).

Add a space template

  • Navigate to Add New Space Template (Browse Space > Advanced > Templates > Add New Space Template).
  • Note the three fields in which information is entered to create a new template (Name, Description, and the editing box where you enter the wiki markup for the template).
  • Navigate to the links to create a new page with and to remove the template (Browse Space > Advanced > List All Space Templates) and be prepared to use those links in testing and managing templates.

Identify and edit the space details

  • View the space details (Browse Space > Advanced > Space Details).
  • Note that the Space Key cannot be changed.
  • Note that changing the space Name so it varies from the Space Key can cause confusion.
  • Note you can enter a space description that briefly describes the content of the space.
  • Note that you can set any page in the space to be the space Home Page. If you select a new space home page, be sure to select a high level page.

Add and modify space labels

  • Add a label to the entire space provided your team agrees you should do that (Browse Space > Space Admin > Edit Space Labels > Select or type the label > Click Add).
  • Add a team label to the space so it will show up on pull down list on the Team tab (left side of the Dashboard for logged in users).
  • Click the link to remove a label after it has been added.

Modify the look and feel within guidelines

  • Change the Theme to Confluence Classic for ease of reading (Browse Space > Space Admin > Themes > Click the button next to Confluence Classic > Click Confirm).
  • Change the space logo (if the team wishes to change it) to one approved by NCI for the team (Browse Space > Space Admin > Change Space Logo).
  • If using the Custom Colour Scheme with a picker for each element, select colors according to an established NCI color scheme; otherwise use the defaults (Browse Space > Space Admin > Colour Scheme).

Avoid using the features not supported for NCI

  • Mail Accounts
  • Mailbox Import
  • Import Pages from Disk
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